AI PDF Info Extractor into a Database 📥🤖

Automate your invoices and PDF data processing without coding! ✨

What This Product Does

Transform how you manage invoices and PDFs. This ready-to-use n8n workflow automatically extracts structured data from PDFs in Google Drive and saves it to Google Sheets 📊 — then notifies you by email 📧.

No more manual data entry. No more repetitive tasks. Just clean, structured data ready for analysis or accounting. ✅

⚡ Core Features

• 📂 Automated PDF Detection & Download
  Monitors your Google Drive folder in real-time and downloads new invoices or PDFs automatically.
• 🧠 AI-Powered Extraction
  Uses Google Gemini AI to extract key info:
  • 🧾 Invoice Number & Date
  • 🏢 Supplier & Buyer Details

  • 📦 Line Items (Name, Quantity, Unit Price, Total, Batch/Details)
  • 💰 Total Amount & Tax

  • ⏱ Payment Terms & Notes
• 📊 Structured Data Storage
  Automatically appends extracted info to a Google Sheet:
  • Sheet 1: Detailed invoice records
  • Sheet 2: Monitoring to avoid duplicates
• 📧 Notifications
  Sends email confirmation once processing is complete — customizable or optional.
• 🔧 Flexible & Extendable
  Connect to ERP/CRM systems, Slack/Telegram alerts, or OCR for scanned PDFs. Add error handling and retry logic.

👤 Perfect For

• SMBs managing recurring invoices
• Accountants tired of manual entry
• Operations teams processing many PDFs
• Anyone wanting a no-code automation solution 🛠

✨ Why You’ll Love It

• ⏱ Saves hours of repetitive work
• 🌐 Works with multiple invoice layouts & languages
• 🔗 Fully extendable — integrate with other tools and services

• 📈 Scalable for growing businesses

⚙️ How It Works (High-Level)

1. Trigger: New PDF appears in Google Drive folder
2. Download: Workflow pulls the file automatically
3. AI Extraction: Google Gemini converts PDF text into structured data
4. Data Split & Formatting: Each line item processed individually
5. Logging: Data appended to Google Sheets; duplicates avoided
6. Notifications: Optional email confirmation sent

📝 Requirements

• n8n cloud or self-hosted instance
• Google account with Drive, Sheets, and Gmail access
• API access for Google Gemini AI